Bid Solicitation

The State of California Public Contract Code section 20651 establishes the bid limit for the purchase of materials, supplies, and services to be furnished, sold or leased.  The limit is subject to change on January 1 of each year.  There are two distinct bid limits based on total contract value:

Effective January 1, 2017 the bid limit is $88,300 and applies to the following items:
  • The purchase of equipment, materials, or supplies to be furnished, sold, or leased to the District.
  • Services, except construction services.
  • Repairs, including maintenance as defined in Public Contract Code Section 20656, that are not a public project as defined in subdivision (c) of Section 22002
  • As of January 1, 2013, the bid limit threshold is $15,000 for construction contracts under Public Contract Code 20111(b).  Construction contracts in this category include contracts with the licensed trades to perform construction, reconstruction, alteration, renovation, improvement, demolition, landscaping, voice or data cabling, painting, or repair work involving any publicly owned, leased, or operated facility.

If the total contract value is below the applicable bid limit, then the District Buyer may issue a Purchase Order without conducting an advertised formal competitive bid process.  However, the purchase may be subject to a District purchasing requirement to obtain informal bids or quotations – see the Purchasing Matrix for specific District policies.  Informal bidding promotes open competition and results in reduced acquisition costs which save valuable public resources.

Sample Master Documents

Master Agreement / Word document)    |    PDF


Bid Documents


Request for Bids: Building 11— Elevator Repair

Request for Bids: Building 11— IVC Renovation, Generator, New HVAC #16/17-MB07

Request for Qualifications: “On-Call” Consultant Services #16/17-MB06

Kentfield Campus Site Lighting Improvements Project #17‐0301

RFP Bill and Adele Jonas Center (Building 19), Building 18 (New Childcare Facility) and Renovation of Building 17 (Old Library) #16/17–MB05

Request for Qualifications/ Proposals: Architectural and Design Services Renovation of Building 21 Project # 16/17–MB04 (Cancelled)

Request for Proposals: Bill and Adele Jonas Center Architectural and Design Services #16/17–MB03 (Cancelled)

Request for Qualification: Demolition Construction #16/17-MB02

Request for Proposal: Services Related to Bond, Construction and Compliance Related Legal Services #16/17-MB01

Request for Proposals: Program Management/Construction Management

Request for Proposal: On-Call Architectural Design Services

The Marin Community College District is requesting proposals from qualified Consulting teams to provide architectural and related services on an on-call, as needed basis for various District projects. The District intends to develop a “Shortlist” of Consultant teams that will be called upon to provide services for any needed project or service within the scope of Architectural Design for a three-year period and may be renewable for up to an additional two years (up to five years total).

Please provide the requested copies of your Proposal to the District offices no later than 12:00noon on Wednesday, October 26, 2016.The entire proposal for each Service  Category (excluding resumes)  should  be  a  maximum  of  20  pages.  The submittals should be addressed as follows:

David Erlenheim
Marin Community College District Office of Fiscal Services/Operations Building 8
1800 Ignacio Blvd
Novato, California 94949

All inquiries and questions shall be directed to buyer@marin.edu

Request for Qualifications: Program Management / Construction Management Firms

Request for Proposal: Indian Valley Campus (IVC) Outdoor Aquatic Facility Design Services

Project 413A-2: Indian Valley Campus Perimeter Road Retaining Walls Repairs/Replacement 
Phase II #16-0804

Notice is hereby given that the Governing Board (“Board”) of the Marin Community College District (“District”), of the County of Marin, State of California, will receive sealed bids for the:

Project 413A-2: Indian Valley Campus-Perimeter Road Retaining Walls Repairs/Replacement Phase II #16-0804 up to, but not later than,3:00 p.m., Tuesday, August 30, 2016.  All bids shall be received at the office of the District Buyer, located at College of Marin, Indian Valley Campus, 1800 Ignacio Blvd., Building 8 AS 130, Novato, California where thereafter the bids will be publicly opened and read aloud.  Any claim by a bidder of error in its bid must be made in compliance with section 5100 et seq. of the Public Contract Code.

On August 17, 2016, at 2:00 p.m. there will be a mandatory pre-bid conference and site visit at the Corporation Yard (Building 22), 1800 Ignacio Blvd., Novato, CA 94949 for the purpose of acquainting all prospective bidders with the Contract Documents and the Project Site.  It is required that all prospective bidders attend this conference. The failure to attend the conference may result in the disqualification of the bid of the non-attending bidder.   

Indian Valley Campus Parking Map

Each Proposal to be in accordance with the Proposal now on file online at http://www.marin.edu/fiscal/bids.html  or with the Fiscal Services Office, of Marin Community College District, Administrative Services Building #8, 1800 Ignacio Blvd., Novato, California, Phone 415-884-3162, buyer@marin.edu where same may be examined and copies obtained.

BID FORM – all bids must conform and be responsive to the bid form
QUALIFICATIONS – may be obtained from the Business Office at the above location or address.
THE DISTRICT – reserves the right to reject any or all bids.
ENGINEER’S ESTIMATE:  $286,600

Request for Proposal: On-Call Landscape Architectural Services

Request for Proposal: Financial Advisory Services

2016 Measure B - Bond Program
Request for Proposal (RFP) - Financial Advisory Services 

Request for Proposal: Underwriting Services

2016 Measure B - Bond Program
Request for Proposal (RFP) - Underwriting Services 

Request for Qualifications: New Outdoor Aquatic Facility Project, Indian Valley Campus

2016 Measure B - Bond Program
Request for qualifications (RFQ) professional architectural/engineering design services

Awarded Bids

Bid Proposal 16-0525: Kentfield Production Lighting Fixture Project

Notice is hereby given that the Governing Board (“Board”) of the Marin Community College District (“District”), of the County of Marin, State of California, will receive sealed bids for the:

Kentfield Production Lighting Fixture Project - #16-0525 up to, but not later than, 3:00 p.m., Monday, June 13, 2016.  All bids shall be received at the office of the District Buyer, located at College of Marin, Indian Valley Campus, 1800 Ignacio Blvd., Building 8 AS 130, Novato, California where thereafter the bids will be publicly opened and read aloud.  Any claim by a bidder of error in its bid must be made in compliance with section 5100 et seq. of the Public Contract Code.

Bid Proposal 16-0516: Kentfield Campus Site Lighting Improvements Project

Notice is hereby given that the Governing Board (“Board”) of the Marin Community College District (“District”), of the County of Marin, State of California, will receive sealed bids for the:

Kentfield Campus Site Lighting Improvements Project -  #16-0516 up to, but not later than, 3:00 p.m., Tuesday, June 7, 2016.  All bids shall be received at the office of the District Buyer, located at College of Marin, Indian Valley Campus, 1800 Ignacio Blvd., Building 8 AS 130, Novato, California where thereafter the bids will be publicly opened and read aloud.  Any claim by a bidder of error in its bid must be made in compliance with section 5100 et seq. of the Public Contract Code.

Mandatory Bidders Conference:  On Thursday, May 26, 2016 at 10:00 a.m. there will be a mandatory pre-bid conference and site visit at Maintenance & Operations Office, 120 Kent Ave., Kentfield, CA 94904 for the purpose of acquainting all prospective bidders with the Contract Documents and the Project Site.  It is required that all prospective bidders attend this conference. The failure to attend the conference may result in the disqualification of the bid of the non-attending bidder.   Parking permits will be issued 10 minutes prior.

Bid Proposal 16-0408 Kentfield Campus, Fusselman Hall Design Build Boiler Plan, Controls Systems, and Hazardous Material Abatement

Notice is hereby given that the Governing Board (“Board”) of the Marin Community College District (“District”), of the County of Marin, State of California, will receive sealed bids for the Kentfield Campus, Fusselman Hall Design Build Boiler Plan, Controls Systems, and Hazardous Material Abatement Project #16-0408 (“Project”) up to, but not later than, 2:00 p.m. Thursday, May 5, 2016, and will thereafter publicly open and read aloud the bids. All bids shall be received at the office of the District Buyer, located at College of Marin, Indian Valley Campus, 1800 Ignacio Blvd., Building 8, in AS Room 130, in Novato, California, 94949. Any claim by a bidder of error in its bid must be made in compliance with section 5100 et seq. of the Public Contract Code.

Mandatory Bidders Conference/Walk. A mandatory bidder’s conference/walk will be held on Tuesday, April 19, 2016 at 1:00 p.m. at the Maintenance and Operations Office, M1 101, Kentfield Campus, 835 College Ave., Kentfield, CA 94904, for the purpose of acquainting all prospective bidders with the Contract Documents and the Project site. It is required that all prospective bidders attend this conference. The failure to attend the conference may result in the disqualification of the bid of the non-attending bidder.

Bid Proposal 16-0407: Kentfield Parking Lot Improvements

Notice is hereby given that the Governing Board (“Board”) of the Marin Community College District (“District”), of the County of Marin, State of California, will receive sealed bids for the Kentfield Parking Lot Improvement Project #16-0407 (“Project”) up to, but not later than, 3:00 p.m. Thursday, May 5, 2016, and will thereafter publicly open and read aloud the bids. All bids shall be received at the office of the District Buyer, located at College of Marin, Indian Valley Campus, 1800 Ignacio Blvd., Building 8, in AS Room 130, in Novato, California, 94949. Any claim by a bidder of error in its bid must be made in compliance with section 5100 et seq. of the Public Contract Code.

Mandatory Bidders Conference/Walk. A mandatory bidder’s conference/walk will be held on Tuesday, April 19, 2016 at 10:00 a.m. at the Maintenance and Operations Office, M1 101, Kentfield Campus, 835 College Ave., Kentfield, CA 94904, for the purpose of acquainting all prospective bidders with the Contract Documents and the Project site. It is required that all prospective bidders attend this conference. The failure to attend the conference may result in the disqualification of the bid of the non-attending bidder.

Bid Proposal 16-0225: Kentfield Performing Arts Lighting Project

Notice is hereby given that the Governing Board (“Board”) of the Marin Community College District (“District”), of the County of Marin, State of California, will receive sealed bids for the Kentfield Performing Arts Lighting Project #16-0225 (“Project”) up to, but not later than, 3:00 p.m. Thursday, March 31, 2016, and will thereafter publicly open and read aloud the bids. All bids shall be received at the office of the District Buyer, located at College of Marin, Indian Valley Campus, 1800 Ignacio Blvd., Building 8, in AS Room 130, in Novato, California, 94949. Any claim by a bidder of error in its bid must be made in compliance with section 5100 et seq. of the Public Contract Code. 
Mandatory Bidders Conference/Walk. A mandatory bidder’s conference/walk will be held on Wednesday, March 9, 2016 at 10:00 a.m. at the Performing Arts Lobby, Kentfield Campus, 835 College Ave., Kentfield, CA 94904, for the purpose of acquainting all prospective bidders with the Contract Documents and the Project site. It is required that all prospective bidders attend this conference. The failure to attend the conference will result in the disqualification of the bid of the non-attending bidder.

Request for Proposal: Pest Control Services

College of Marin is soliciting proposals for Pest Control Services for the all buildings and areas of both campuses, Kentfield Campus (KTD) at 700 & 835 College Ave., Kentfield, CA 94904 and including the Larkspur Annex at 1144 Magnolia Ave., Larkspur, CA 94939, and Indian Valley Campus (IVC), 1800 Ignacio Blvd., Novato, CA 94949. Please follow the link below, create your login and review the request.

Archived Awarded Bids