Frequently Asked Questions

Purchasing/Accounts Payable

  1. What is the current mileage reimbursement rate?
    As of January 1, 2017 the standard mileage reimbursement rate is $0.535 per mile driven from the employee's headquarters to the destination. Per Administrative Procedure 7400, mileage shall be reimbursed at the established Internal Revenue Service (IRS) standard mileage reimbursement rate. The IRS updates the standard mileage reimbursement rate in January and July of each year.
  2. What was the mileage reimbursement rate in 2016?
    As of January 1, 2016 the standard mileage reimbursement rate is $0.54 per mile driven from the employee's headquarters to the destination. Per Administrative Procedure 7400, mileage shall be reimbursed at the established Internal Revenue Service (IRS) standard mileage reimbursement rate. The IRS updates the standard mileage reimbursement rate in January and July of each year.
  3. What is the meal allowance for District approved travel?
    In accordance with Administrative Procedure 7400 the maximum allowance for meals shall be $10 for breakfast, $15 for lunch, and $25 for dinner OR a maximum of $50 per day for all meals (including reasonable/customary gratuities and applicable local tax). Any expenditures in excess will not be reimbursed by the District.
  4. My accounts payable check is lost, damaged or destroyed. What do I do?
    If your accounts payable check is lost, damaged, or destroyed, then contact the Accounts Payable Department for a Declaration to Obtain Duplicate of Lost or Destroyed Warrant form. Your accounts payable representative will assist you with information needed to complete this form. Once the payee completes this form, the Accounts Payable Department will submit a stop payment request on the original warrant (check) to our bank. Replacing a lost, damaged, or destroyed check may take several days to complete. The College of Marin must receive confirmation that the original accounts payable check has been voided by our bank before we re-issue a replacement check.